Club Policies & Documents
HBAC is committed to providing a safe, inclusive, and enjoyable environment for all members. Our policies reflect our values and ensure compliance with UK Athletics and legal requirements.
Safeguarding
Safeguarding Policy
Our commitment to protecting children and vulnerable adults. Includes reporting procedures, types of abuse, and Club Welfare Officer contact details.
Read Policy →DBS Check Policy
Requirements for Enhanced DBS checks for all coaches and volunteers working with children and vulnerable adults.
Read Policy →Photography & Consent Policy
Guidelines for photography and social media use to protect children. GDPR-compliant consent procedures and storage guidelines.
Read Policy →Codes of Conduct
Members
Expected behaviours, club values, and standards for all HBAC members.
Read Code →Junior Athletes
Age-appropriate guidelines and expectations for young athletes in our junior section.
Read Code →Parents/Guardians
Guidelines for parents and guardians supporting junior athletes, including sideline behaviour.
Read Code →Coaches
Professional standards and safeguarding obligations for all coaches and volunteers.
Read Code →Health & Safety
Health & Safety Policy
Comprehensive health and safety procedures including risk assessments, first aid, emergency procedures, and training environment safety.
Read Policy →Accessibility Statement
Our commitment to digital accessibility and WCAG 2.2 AA compliance. Information on how to request alternative formats.
Read Statement →Junior Documents
Health and safety documents specific to our junior section.
Junior Health and Safety Policy
Comprehensive health and safety policy for junior members.
Download PDFJunior Risk Assessment Form
Risk assessment form for junior activities.
Download PDFEmergency Action Plan
Procedures for emergencies during training and events.
Download PDFIncident Report Form
Form for reporting incidents and near-misses.
Download PDFInsurance
As an England Athletics affiliated club, HBAC members benefit from comprehensive insurance coverage provided through UK Athletics and their broker, Marsh Sport.
Coverage Summary
| Insurance Type | Cover Limit |
|---|---|
| Public Liability | £50,000,000 per occurrence |
| Products Liability | £50,000,000 per occurrence |
| Employers Liability | £10,000,000 per occurrence |
| Directors & Officers | £2,000,000 aggregate per club |
Insurance Documents
Download official insurance certificates and policy documents from the UK Athletics Insurance Zone:
Links open the official Marsh Sport UK Athletics insurance page where certificates can be downloaded.
More Information
For detailed policy wording, FAQs, and additional insurance options visit:
Insurance Enquiries: insurance@uka.org.uk or call 01732 877 652 (Mon-Fri 9am-5pm)
Important Contacts
Club Welfare Officer
Email: welfare@hbac.co.uk
First point of contact for all safeguarding matters and concerns.
Emergency Contacts
Emergency
999
NSPCC Helpline
0808 800 5000
Childline
0800 1111
Governance
Club Constitution & Rules
The official rules for HBAC as an unincorporated association, including membership, committee structure, AGM procedures, and disciplinary processes.
Download PDFFinancial Policy
Guidelines for managing club finances, including budgeting, expenses, reimbursements, and financial reporting procedures.
Download PDFClub Committee
Meet our committee members who volunteer their time to run the club and organise events.
View Committee →Other Policies
Grievance & Disciplinary Policy
Procedures for raising concerns and handling complaints within the club.
Download PDFInclusion & Diversity Policy
Our commitment to providing a welcoming and inclusive environment for all.
Download PDFPrivacy Policy
How we collect, use, and protect your personal data in compliance with GDPR.
Read Policy →Terms & Conditions
Terms of use for the HBAC website and club membership.
Read Terms →All policies are reviewed annually and updated as necessary. Last reviewed: November 2025
For questions about any of our policies, please contact secretary@hbac.co.uk